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President Chief Executive Officer of the club chapter. All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action. The President or his delegate shall assume the Chair at all chapter meetings. He is responsible for controlling the meeting and keeping order. If necessary, the Chair may utilize the services of the Sergeant-at-Arms to aid in keeping order. Questions where their vote would affect the outcome, as in making or breaking a tie vote, or on ballot questions. Vice-President The Vice-President shall coordinate all committees and supervise plans for all club events. The Vice-President shall act as an intermediary between the President and the Members and Prospects. All questions or comments concerning any club business not specifically related to the duties of the other officers should be brought directly to his attention. Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in their absence. Secretary The Secretary is responsible for making and keeping all club chapter records. Membership List, Chapter Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, Meeting Minutes. He is responsible for calling roll at the meetings. The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence. Treasurer The Treasurer keeps all the funds of the club chapter. All un-issued Club Colors and Patches, as well as a record of colors, patches, or reproductions there of issued to members. He/She may disburse funds to pay expenses as prescribed in the Standing Rules. The Treasurer must keep an accurate record of all income and expenses. He is required to report the fiscal status of the club at each regular meeting for the information of the members. He must submit a written annual report to the Executive Committee at the scheduled Meeting. Sergeant-at-Arms The Sergeant-at-Arms is responsible for ensuring that the Bylaws and Standing Rules of the club are not violated. He is responsible to insure that the orders of the Executive Committee are carried out in an expeditious manner. He is responsible for policing and keeping order at all club events, except as noted under the Duties of the Chairman. He may conscript members to aid in keeping order on their own authority. He has the responsibility to the club to report any unseemly behavior of incident to the Executive Committee. He is responsible for securing any patches or colors from any member who retires, resigns, or is expelled. The S-A-A is responsible for the safety and security of the club, as well as the protection and defense of its members and prospects. He shall keep and maintain a record of all data pertinent to the safety and security of the club and it’s members and prospects. Upon becoming aware of any real or perceived threat to the club, its Members, Prospects, or events, he shall immediately notify the Executive Committee of that information. Road Captain The Road Captain is responsible for all club runs. He shall research, plan, and organize all runs. During actual time on the road or at intermediate stops during a run, he shall act as the ranking club officer, deferring only to the President or Vice-President if either of them are present, and only then for matters involving persons outside the club. He shall supply the Secretary with any information required to notify outside agencies of impending club runs in a timely manner. |
DUTIES AND AUTHORITY |
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